Chicago Lives Healthy Early Bird Wellness Sweepstakes

Official Rules

 

NO PURCHASE IS NECESSARY TO ENTER OR WIN A PRIZE. PARTICIPATION CONSTITUTES ENTRANT'S FULL AND UNCONDITIONAL AGREEMENT TO AND ACCEPTANCE OF THESE OFFICIAL RULES.

 

I.  SPONSORS: The City of Chicago and the Chicago Labor-Management Trust, a trust created by the City of Chicago and some of the unions representing city employees, (collectively, the "Sponsors") are sponsoring the “Chicago Lives Health Early Bird Screening Sweepstakes” (the “Sweepstakes” or “Promotion”), through an arrangement with, and administered by Sharecare, Inc. (“Sharecare” and/or “Health Incentives Provider”) and Compliance Sweepstakes Services (“Sweepstakes Administrator” or “Admistrator”) to fulfill obligations as described in Section VII and Prize Acceptance Releases.

 

II. ELIGIBILITY: The Promotion is open only to City of Chicago employees (“Employee(s)”) and their spouses (“Spouse(s)”) during Drawing Periods One and Two. All Employees and Spouses must currently be covered by a City of Chicago health plan, a current participant in the Chicago Lives Healthy Wellness Program, a legal resident of the United States, and are eighteen (18) years of age on date of entry.  For the purposes of these Rules, the term "Spouse" includes domestic partners and civil union partners. Trustees and Executive Directors of the Chicago Labor-Management Trust, and the Sweepstakes' prize providers, any of their parent and affiliated companies, organizations, advertising agencies, or promotional partners (collectively the “Release Entities”), and relatives of and those living in the same household as such employees, Trustees, or Executive Directors, are not eligible to enter or win. All federal, state and local laws and regulations apply. Void where prohibited.

 

III. SCREENING AND WELL-BEING ASSESSMENT ACTIVITIES ENTRY PERIODS:

An eligible Employee of the City of Chicago and his or her Spouse is deemed a Participant (“Participant” or “Member” or “you”) in this Promotion if he or she enters the “Chicago Lives Health Early Bird Wellness Sweepstakes” by fulfilling the Screening and Well-Being Assessment Activities as outlined in the chart below.

 


Period One Activities

Entry Periods and Dates

Open to Participants

Period One Activities

Entry Period One - Biometric Screening Begins: November 1, 2017 12:00 AM CT 

 

Well-Being Assessment Begins:

January 4, 2018 12:00 AM CT

 

Both must be completed and submitted by:

January 31, 2018 11:59 PM CT

 

Employees & Spouses

Period One Activities

On-Site Biometric Screening and Well-Being 5 Assessment (WB5)

 

Entry Period One - Physician’s Screening Begins: December 1, 2017 12:00 AM CT

 

Well-Being Assessment Begins:

January 4, 2018 12:00 AM CT

 

Both must be completed and submitted by:

January 31, 2018, 11:59 PM CT

 

Employees & Spouses

Period One Activities

Physician’s Biometric Screening Form and WB5

 

 

Period One Mail-in Entry

Begins: November 1, 2017

 

Mail-in Deadline: January 31, 2018

 

Employees & Spouses

All mail-in entries must be post-marked by January 31, 2018

Period Two Activities

Entry Periods and Dates

Open to Participants

Period Two Activities

Entry Period Two – Biometric Screening Begins: November 1, 2017 12:00 AM CT

 

Well-Being Assessment Begins:

January 4, 2018 12:00 AM CT

 

Both must be completed and submitted by:

February 28, 2018 11:59 PM CT

 

Employees & Spouses

Period Two Activities

On-Site Biometric Screening and Well-Being 5 Assessment (WB5)

 

Entry Period Two – Physician’s Screening Begins: December 1, 2017 12:00 AM CT

 

Well-Being Assessment Begins:

January 4, 2018 12:00 AM CT

 

Both must be completed and submitted by:

February 28, 2018, 11:59 PM CT

 

Employees & Spouses

Period Two Activities

Physician’s Biometric Screening Form and WB5

 

Period Two Mail-in

Begins: November 1, 2017

 

Mail-in Ends: February 28, 2018

 

Employees & Spouses

All mail-in entries must be post-marked by February 28, 2018


Employee and Spouse Entry and Activities during Period One must be submitted by 11:59 p.m. January 31, 2018 to be eligible for the Period One $1000 Prize drawing.  

 

IV. ACTIVITIES DESCRIPTIONS:

1)       Biometric Screening and Well-Being Assessment (WB5) Entry Method: All eligible Participants are invited to select a Biometric screening location offered by the Chicago Lives Healthy wellness program including work sites, public libraries, a park district and set up an appointment during the Entry Period. Upon completion of the Biometric Screening in accordance with the requirements of the Chicago Lives Healthy wellness program and completion of the WB5, a qualified Participant is included in the Sweepstakes drawing. Limit of one (1) Submission (“Submission”) during the Entry Period.

 

2)       Physician’s Biometric Screening Form and WB5 Entry Method: All eligible Participants must schedule an appointment with their Physician (“Physician”) to conduct a Wellness Exam and to complete the Biometric Screening Physician Form (“Physician Form”) in accordance with the requirements of the Chicago Lives Healthy wellness program. The completed Physician Form needs to be faxed to 615-349-2344 and the WB5 must be completed, in order to be included in the Sweepstakes drawing. Limit of one (1) Submission during the Entry Period.

 

3)       Mail-in Entry Method: Legibly hand print on a 3" x 5" card, in black or blue ink, your employer’s name, your first name, last name, email address (if available), mailing address, city, state, zip, day and evening phone numbers with area code first, gender and date of birth and indicate if you are the City employee or the spouse of the City employee. Mail the 3" x 5" card in a hand printed first class stamped envelope to: Compliance/ City of Chicago Sweepstakes”, PO Box 468, Stonington, CT 06378. By submitting the 3" x 5" card entry, you will receive one entry into the drawing. No more than one mail-in entry allowed or entered during the Entry Period. Over limit mail-in entries will be discarded. Sponsors reserve the right to disqualify any person that submits more than the maximum allowed entries. Sponsors will not use personal information obtained through your mail-in entry, except in connection with this Sweepstakes.

Only one (1) Submission per Participant per Entry Period is allowed.

 

All Submissions become property of the Sponsors and will not be acknowledged or returned. Submissions that are forged or altered or generated by a macro, bot, or other automated means will not be accepted and will be void. Proof of sending does not constitute proof of actual receipt of a Submission.

 

V. WINNERS DRAWING, NOTIFICATION AND ODDS:

On or about February 12, 2018 potential Period One Winners (“Winner(s)”) will be chosen from all valid Employee and Spouse Participants. On or about March 12, 2018 potential Period Two Winners will be chosen from all valid Employees and Spouse Participants. Both drawings will be performed by a third-party administrator (the “Administrator”) an independent judging organization whose decisions are final in all matters relating to this Promotion. Each potential Winner will be notified by phone and mail. Upon initial notification and verification of potential Winner, confirmation will be sent to the potential Winner in writing via e-mail, USPS mail, or other home delivery service of Sponsor’s choice. Odds of winning in the drawing depend upon the number of entries received by the time of the drawing. A Prize Winner is allowed to win only one (1) Prize in any of the two drawing periods. Non-winning entries from Period One Drawing will be carried forward into the Period Two Drawing schedule.

 

VI. PRIZES (“Prize(s)”):

Period One February 12, 2018 Drawing Prizes:

• One (1) Grand Prize Winner will receive a $1,000 Visa® Cash Card. Total First Prize Value is $1,000.00.

• Four (4) First Prize Winners will each receive a $500 Visa® Cash Card. Total Second Prize is $2,000.00.

• Sixteen (16) Second Prize Winners will each receive a $250 Visa® Cash Card.  Total Third Prize is $4,000.00

• Twenty (20) Third Prize Winners will each receive a $100 Visa® Cash Card. Total Fourth Prize is $2,000.00.

Total Period One Prize Pool is $9,000.00.

 

Period Two March 12, 2018 Drawing Prizes:

• Four (4) First Prize Winners will each receive a $500 Visa® Cash Card. Total Second Prize is $2,000.00.

• Sixteen (16) Second Prize Winners will each receive a $250 Visa® Cash Card. Total Third Prize is $4,000.00

• Twenty (20) Third Prize Winners will each receive a $100 Visa® Cash Card. Total Fourth Prize is $2,000.00.

Total Period Two Prize Pool is $8,000.00.

 

Total Period One and Period Two Prize Pool is $17,000.00.

Sponsors reserve the right, at their sole discretion, to substitute any prize package with another prize of equal or greater value in the event that the advertised prize (or any component thereof) is not available.  All decisions by Sponsors as to prizewinners and prizes are final.

 

VII. PRIZE CONDITIONS: The value of the Prize is taxable as income, including, but not limited to, all applicable federal, state and local taxes that become due with respect to the Prize. All local, state and federal taxes are the sole responsibility of the Winner. To claim the Prize, each Winner is required to respond to the Sweepstakes Administrator’s communication with a correct full-name, mailing address, telephone number and/or e-mail address. Any Employee Winner and/or Spouse Winner receiving a Prize valued over $600.00 are required to sign an Affidavit of Eligibility and Liability/Publicity Release (“Prize Acceptance Release”).  A Winner of a Prize valued over $600 is required to sign the Prize Acceptance Release and provide their social security number and will receive an IRS Form 1099 for the value of the Prize.  Except where prohibited by law, a potential Winner must return all such required documents within five (5) business days following attempted notification or forfeit Prize.  Winner may also be required to send a copy of their passport, driver’s license or birth certificate as proof of age and residence. Any information collected pursuant to the award of a prize shall be kept confidential by the Administrator and shall not be used for any purpose other than awarding the prize and completing administrative requirements related thereto.   Non-compliance may result in disqualification and an alternate Winner may be selected for the Prize at issue.

If a Prize or Prize notification is returned as unclaimed or undeliverable to a potential Winner, if potential Winner cannot be reached within three (3) calendar days from the first notification attempt, or if potential Winner fails to return any requisite document within the specified time period, or if a potential Winner is not in compliance with these Official Rules, then such person shall be disqualified and, an alternate Winner may be selected for the Prize at issue. The Prize Acceptance Release is subject to verification by the Sponsors. The Prizes are not exchangeable or transferable except in Sponsors’ sole discretion. The Sponsors and their agents are not in any way responsible or liable for damages resulting from use or misuse of any Prize awarded in this Promotion. Sponsors are not responsible for cancellation or preemption of an event or for other circumstances that make it impractical or impossible to fulfill these elements of the Prizes. Sponsors reserve the right, at its sole discretion, to substitute the Prizes with another Prize of equal or greater value in the event that the Prize (or any component thereof) is not available. Each Winner’s acceptance of a Prize constitutes permission (except where prohibited) for the Sponsors to use the Winner’s name, photograph, likeness, statements, biographical information, voice and address (city and state) for any and all public relations, advertising and/or promotional purposes as determined by Sponsors, in all forms of media and by all manners (now and hereafter known), in perpetuity, without notice, consent, review or approval or further compensation.

 

VIII. MODIFICATION: In no event, will the Sponsors be obligated to award more Prizes than the number of Prizes stated in these Official Rules.  If for any reason either Sponsors determine, in their sole discretion, that the Promotion is no longer capable of running as intended by these Official Rules for any reason whatsoever, the Sponsors reserves the right to cancel, terminate, suspend, postpone, delay or modify the Promotion, in whole or in part, including, but not limited to, any occurrences described in Rule IX, or any other causes which may corrupt or impair the integrity, security, fairness or proper conduct of the Promotion. If either Sponsor determines that more Prize claims are submitted or more prize notices are distributed than the number of Prizes offered in these Official Rules, the Sponsors shall immediately suspend all drawings and Prize awards, and the Sponsors reserves the right to award any remaining Prizes (up to the total set forth in these Official Rules) in a manner deemed fair and equitable by the Sponsors. For example, a Sponsor may select a winner in a random drawing from among the eligible entries received up to the time of the impairment or conduct a random drawing among all Prize claimants. Neither Sponsor, the Sweepstakes Administrator nor any of the Released Entities shall have any further liability to any Participant in connection with the Promotion.

 

IX. LIMITATIONS OF LIABILITY: If for any reason this Promotion is not capable of running as planned for any reason, including, without limitation, due to infection by computer virus, bugs, tampering, unauthorized intervention, fraud, technical failures, or any other causes beyond the control of the Sponsors, which corrupt or affect the administration, security, fairness, integrity or proper conduct of this Promotion, either Sponsor reserves the right, in its sole discretion, to disqualify any individual who tampers with the entry process, and to cancel, terminate, modify or suspend the Promotion, in whole or in part, at any time, without notice and award the prizes using all non-suspect eligible entries received as of or after (if applicable) this termination or suspension date. Any person who supplies false information, obtains entries by fraudulent means or is otherwise determined to be in violation of these Official Rules in an attempt to obtain any prize will forfeit any prize won and may be prosecuted to the full extent of the law.  CAUTION: ANY ATTEMPT TO DAMAGE ANY WEB SITE OR UNDERMINE THE LEGITIMATE OPERATION OF THE PROMOTION IS A VIOLATION OF CRIMINAL AND CIVIL LAWS AND SHOULD SUCH AN ATTEMPT BE MADE, SPONSORS RESERVES THE RIGHT TO SEEK DAMAGES OR OTHER REMEDIES FROM ANY SUCH PERSON(S) RESPONSIBLE FOR THE ATTEMPT TO THE FULLEST EXTENT PERMITTED BY LAW.

 

X. RELEASES: All Participants, as a condition of participation in this Promotion, agree to indemnify, release and hold harmless Sponsors and Released Entities from and against any and all liability, claims, damages, injuries or actions of any kind whatsoever for injuries, damages, or losses to persons or property which may be sustained in connection with: (a) participating in any aspect of the Promotion, including, without limitation, while preparing for, participating in and/or traveling to or from any Prize or Promotion-related activity, including, without limitation, any injury, damage, death, loss or accident to person or property, (b) the receipt, ownership, possession, use or misuse of any Prize awarded, or (c) any typographical or other error in these Official Rules or the announcement of offering of any Prize. Sponsors make no representations or warranties of any kind concerning the appearance, safety or performance of any Prize, except for any express manufacturer's warranty as may be included with the Prize. The Winner bears all risk of loss or damage to his/her respective Prize after it has been delivered.

 

XI. GOVERNING LAW/DISPUTES: By participating, Participants agree to be bound by the Official Rules, Sponsors’ Website Terms of Use (if any and if applicable to Participant's method of participating), and the decisions of the Sponsors and Administrator, which are final and binding in all respects. The Promotion and these Official Rules shall be construed and governed in accordance with the laws of the State of Illinois. All issues and questions concerning the construction, validity, interpretation and enforceability of these Official Rules or the rights and obligations of Participants, Sponsors, or the Released Entities in connection with the Promotion will be governed by and construed in accordance with the internal laws of the State of Illinois, without giving effect to any choice of law or conflict of law rules or provisions that would cause the application of any other states' laws. Except where prohibited, as a condition of participating in this Promotion, the Sponsors and Participants (“Parties”) agree that any and all disputes which cannot be resolved between the Parties, claims and causes of action arising out of or connected with this Promotion, or any Prizes awarded, or the determination of Winners shall be resolved individually, without resort to any form of class action exclusively by arbitration pursuant to the commercial arbitration rules of the American Arbitration Association, then effective. Further, in any such dispute, under no circumstances will Participant be permitted to obtain awards for, and hereby waives all rights to claim punitive, incidental or consequential damages, or any other damages, including attorneys' fees, other than Participant's actual out-of-pocket expenses (e.g., costs associated with entering this Promotion), and Participant further waives all rights to have damages multiplied or increased. The arbitration shall be conducted in the State of Illinois, in the City of Chicago, County of Cook, and judgment on the arbitration award may be entered into any court having jurisdiction thereof.  The arbitrator will apply the substantive laws of the state of Illinois, will issue a written decision and will have the power to award any legal remedies except as limited by these Official Rules. The Parties will split the arbitrator’s fee; provided, however, if applicable law requires Sponsors to pay the arbitrator’s fee in order for the arbitration provision to be enforceable, Sponsors shall have the discretion to elect to pay such fees and proceed to arbitration. Participant irrevocably waives any right to bring or join in any class action regarding the Promotion. Judgment upon the arbitration award may be entered in any court having jurisdiction thereof.  This arbitration provision shall be deemed to be self-executing, and in the event that any party fails to appear to any properly noticed arbitration proceeding, an award may be entered against such party notwithstanding said failure to appear.

 

BY ENTERING THE PROMOTION, PARTICIPANT AGREES THAT TO THE EXTENT PERMITTED BY APPLICABLE LAW: (1) ANY AND ALL CLAIMS, JUDGMENTS AND AWARDS WILL BE LIMITED TO ACTUAL THIRD-PARTY, OUT-OF-POCKET COSTS INCURRED (IF ANY) NOT TO EXCEED TWO HUNDRED FIFTY DOLLARS ($250.00), BUT IN NO EVENT WILL ATTORNEYS’ FEES BE AWARDED OR RECOVERABLE; (2) UNDER NO CIRCUMSTANCES WILL ANY PARTICIPANT BE PERMITTED TO OBTAIN ANY AWARD FOR, AND ENTRANT HEREBY KNOWINGLY AND EXPRESSLY WAIVES ALL RIGHTS TO SEEK, PUNITIVE, INCIDENTAL, CONSEQUENTIAL OR SPECIAL DAMAGES, LOST PROFITS AND/OR ANY OTHER DAMAGES, OTHER THAN ACTUAL OUT OF POCKET EXPENSES NOT TO EXCEED TWO HUNDRED FIFTY DOLLARS ($250.00), AND/OR ANY RIGHTS TO HAVE DAMAGES MULTIPLIED OR OTHERWISE INCREASED; AND (3) PARTICIPANTS’ REMEDIES ARE LIMITED TO A CLAIM FOR MONEY DAMAGES (IF ANY) AND PARTICIPANT IRREVOCABLY WAIVES ANY RIGHT TO SEEK INJUNCTIVE OR EQUITABLE RELIEF.  SOME JURISDICTIONS DO NOT ALLOW THE LIMITATIONS OR EXCLUSION OF LIABILITY, SO THE ABOVE MAY NOT APPLY TO YOU. 

XII. WINNERS LIST/OFFICIAL SWEEPSTAKES RULES REQUEST: For the names and city/state of residence of Prize Winners, or a copy of these Official Rules, send a request specifying a copy of the Winners' List or Official Rules along with a self-addressed, stamped envelope postmarked by 4/11/18 and received by 5/16/18 mail to: Compliance / City of Chicago Sweepstakes 2017-2018 Winners List, PO Box 468, Stonington, CT 06378.

 

XIII. SPONSOR: City of Chicago and the Labor Management Cooperation Committee

121 N LaSalle Street, Chicago City Hall 4th Floor, Chicago, IL 60602   

 

XIV. ADMINISTRATOR: Compliance Sweepstakes Services LLC, PO Box 468, Stonington, CT 06378 (the “Administrator”).

 

XV. MISCELLANEOUS: Visa®, Inc., is not a sponsor of this Sweepstakes and has not authorized or otherwise sanctioned or agreed to this Sweepstakes. The names of individuals, groups, companies, products and services mentioned herein, and any corresponding likenesses, logos and images thereof reproduced herein, have been used for identification purposes only and may be the copyrighted properties and trademarks of their respective owners. The mention of any individual, group or company, or the inclusion of a product or service as a prize, does not imply any association with or endorsement by such individual, group or company or the manufacturer or distributor of such product or service and, except as otherwise indicated, no association or endorsement is intended or should be inferred. The invalidity or unenforceability of any provision of these Official Rules or the Prize Acceptance Release will not affect the validity or enforceability of any other provision.  In the event that any provision of the Official Rules or the Prize Acceptance Release is determined to be invalid or otherwise unenforceable or illegal, the other provisions will remain in effect and will be construed in accordance with their terms as if the invalid or illegal provision were not contained herein.  Sponsor’s failure to enforce any term of these Official Rules will not constitute a waiver of that provision.  For Participant, to the extent there is a conflict between these Official Rules appearing any other location and any terms of use or other agreement posted on the Sponsor’s Web Site, these are the Official Rules to be abided by.